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HomeMy WebLinkAbout26 - Street Pavement Overlay - C-5582CITY OF F NEWPORT REACH City Council Staff Report November 25, 2014 Agenda Item No. 26 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb@newportbeachca.gov PREPARED BY: Frank Tran, Associate Civil Engineer PHONE: (949) 644 -3340 TITLE: Campus Drive, San Joaquin Hills Road and San Miguel Drive Street Pavement Overlay —Award of Contract No. 5582 (CAP14 -0009) ABSTRACT: Staff has now received construction bids for the Campus Drive, San Joaquin Hills Road and San Miguel Drive Street Pavement Overlay project and is requesting City Council's approval to award the contract to All American Asphalt. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 5582 to All American Asphalt for the total bid price of $1,177,177.00, and authorize the Mayor and City Clerk to execute the contract; c) Establish a contingency of $118,000.00 (approximately 10 %) to cover the cost of unforeseen work not included in the original contract; and d) Approve Budget Amendment No. 15BA -023 transferring $150,000 from 7282- C2002076 to 7282- 02002070; recognizing $70,000 from the County of Orange and appropriating $70,000 to Account No. 7251- C2002070. FUNDING REQUIREMENTS: Upon approval of the proposed Budget Amendment, there will be sufficient funding in the following accounts for the award of this contract: Account Description Account Number Amount Measure M2 Fair Share 7282- C2002070 $ 1,233,000.00 Contribution from County of Orange 7251- $ 70,000.00 C2002070 Total: $ 1,303,000.00 26 -1 Proposed uses are as follows: Vendor All American Asphalt All American Asphalt Harrington Geotechnical, Inc. Various DISCUSSION: Purpose Construction Contract Construction Contingency Geotechnical Testing Printing & Incidentals Total: At 10:00 a.m. on November 3, 2014, the City Clerk opened BIDDER Low All American Asphalt 2 The R.J. Noble Company 3 Hardy & Harper, Inc. 4 PALP, Inc DBA Excel Paving Co. Amount $1,177,177.00 $ 118,000.00 $ 6,600.00 $ 1.223.00 $ 1,303,000.00 and read the following bids for this project: TOTAL BID AMOUNT $1,177,177.00 $1,228,430.00 $1,234,000.00 $1,266,760.00 The low bid amount is 1.9% lower than the Engineer's Estimate of $1,200,000. The low bidder, All American Asphalt, possesses a California state contractor's license classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. This asphalt pavement overlay project includes the pavement resurfacing of northbound Campus Drive from Bristol Street North to MacArthur Boulevard; San Joaquin Hills Road from Marguerite Avenue to Spyglass Hill Road; and San Miguel Drive from MacArthur Boulevard to San Joaquin Hills Road. The work necessary to complete this contract includes grinding the existing pavement, reconstructing and /or overlaying the asphalt roadway, removing and reconstructing portions of deteriorated concrete curb and gutter, sidewalk, and adjusting utility and survey monument covers to grade. A portion of the northbound side of Campus Drive is within the County of Orange right -of -way. Staff has been coordinating with County staff on a cooperative agreement in order to describe roles and responsibilities for each agency. The County will reimburse the City for all construction costs within County right -of -way up to $70,000.00. In addition to the low bid amount, staff recommends approving a contingency allowance of $118,000.00 (approximately 10 %) to cover the cost of unforeseen conditions. Pursuant to the contract specifications, the Contractor will have 75 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Map Attachment B - Budget Amendment 26 -2 Z R z ƒ I O / \ y �! = \ ^� / 22 \ w \ $ \_ � E \ 2 j LL a /\/ \/2 I � , ) - % M - \ ;� i ) ( _ » ( ( \ �: }) \ 2 0 _j \ zj\ = e \ \ \\ g} ® ` ƒ§/ )~ ~ _ = O //\ m�e w } \ ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2014 -15 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations X Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To ACCOUNTING ENTRY: NO. BA- 15BA -023 AMOUNT: $22o,oao.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance W, BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit REVENUE ESTIMATES (3601) Fund /Division Account Description 250 4913 Contributions - County of Orange $70,000 EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7282 Measure M2 - Fair Share Account Number C2002076 MacArthur /San Miguel Street Overlay $150,000.00 Division Number 7282 Measure M2 - Fair Share Account Number C2002070 Campus, San Joaquin Hills, and San Miguel Street Overlay $150,000.00 Division Number 7251 Contributions Account Number C2002070 Campus, San Joaquin Hills, and San Miguel Street Overlay $70,000.00 �--- ' Automatic System Entry. Signed: ' ^( // ./,/�(�/ / r' /�i AA v,cl di. r% �/V`�` -� mancial Approval Finance Director Date Signed: &—u \& � 1's . i°rY Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date `3-M