Loading...
HomeMy WebLinkAbout10 - Ocean Boulevard and Marguerite Avenue Pavement Reconstruction — Award of Contract No. 5581 (CAP15-0045)CITY OF F NEWPORT REACH City Council Staff Report January 13, 2015 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb@newportbeachca.gov PREPARED BY: Frank Tran, Civil Engineer PHONE: (949) 644 -3340 TITLE: Ocean Boulevard and Marguerite Avenue Pavement Reconstruction — Award of Contract No. 5581 (CAP15 -0045) ABSTRACT: Staff has received construction bids for the Ocean Boulevard and Marguerite Avenue Pavement Reconstruction project and is requesting City Council's approval to award the contract to All American Asphalt of Corona, CA. Please see the map in the attachments for the specific area proposed for reconstruction. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 5581 to All American Asphalt for the total bid price of $1,098,098.00 and authorize the Mayor and City Clerk to execute the contract; c) Establish a contingency of $110,000.00 (approximately 10 %) to cover the cost of unforeseen work not included in the original contract; and d) Approve Budget Amendment No. 15BA -024 transferring $20,000 from 7013- C2002077 (CdM Concrete Street Improvements Phase 1) to 7013- C2002074 (CdM Concrete Street Improvements Phase 2). FUNDING REQUIREMENTS: Upon approval of the budget amendment, there will be sufficient funding in the following accounts for the award of this contract: Account Descri lion Account Number Amount Measure M Fair Share 7282- C2002074 400,000.00 General Fund 7013- C2002074 826 000.00 Total: $ 1,226,000.00 10 -1 Proposed fund uses are as follows Vendor Purpose Amount All American Asphalt Construction $ 1,098,098.00 Contract All American Asphalt Construction $ 110,000.00 Contingency American Geotechnical, Inc. Geotechnical $ 17,115.00 Testing Various Printing & $ 787.00 Incidentals Total: $ 1,226,000.00 DISCUSSION: At 10:00 a.m. on November 13, 2014, the City Clerk opened and read the following bids for this project: BIDDER Low All American Asphalt 2 Nobest, Incorporated 3 Hillcrest Contracting TOTAL BID AMOUNT $1,098,098.00 $1,140,000.00 $1,321,191.50 The low bid amount is 22% lower than the Engineer's Estimate of $1,400,000. The disparity between the estimate and the actual bid prices reflects a continued favorable construction market yielding lower concrete unit prices. In addition, All American Asphalt is also currently in town and completing the Campus Drive, San Joaquin Hills Road and San Miguel Drive Street Asphalt Pavement Overlay project which may yield cost savings in mobilization. The low bidder, All American Asphalt, possesses a California state contractor's license classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. This pavement reconstruction project is located on Ocean Boulevard from Goldenrod Avenue to Marguerite Avenue, and Marguerite Avenue from East Coast Highway to Ocean Boulevard. The work necessary for the completion of this contract consists of removing and reconstructing the existing concrete pavement, upgrading all curb access ramps, installing bike racks and a water bottle filling station at the Lookout Point, adjusting street utility covers to the new surface grade, and performing other appurtenant and incidental items of work as required. In addition to the low bid amount, staff recommends approving a contingency allowance of $110,000.00 (approximately 10 %) to cover the cost of unforeseen conditions. Pursuant to the contract specifications, the Contractor will have 70 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. 10 -2 NOTICING: This project has been publicly discussed as part of the FY 2014 -15 Capital Budget review and approval, and at the November 20th 2014 CdM Resident Association, and in a few city publications such as the City Managers Newsletter. Staff will also soon be distributing a project fact sheet to the affected neighborhoods discussing the details of the project, proposed work areas and alternative routes to use. The Contractor is also required to provide a 10 day and 48 hour notice to all adjoining project residents and businesses so as to help coordinate and minimize construction related impacts. This agenda item has also been publicly noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Map 10 -3 I cW G 2 U Q uom weazz - e✓vn /u 6nv5sr don uonoaoi \and awan6iovfoniq a avn ccengq \ciaawc \6uuaaw6w \noun \oa.ouc \rngn \s�asn \',i 0 F LO r �❑ ilO l3NH 3nV AddOd = Z U w CN CN CO D �y < 2 3nv o m Lli m Q O D W �y 3n O O w al ° Y a�MV �zroN R a DODD z ° L =�D 3ntivw O U � m � Lo D ° U a U , 3AV 31lU3nDUM m 7 o =E y. 3ntl HndsNtlVl 0 P7� m D G,r svr w > 3n SI I wD 0 > Q z O �D w m 3n OI3 <F Dz0 � Q w ZN O =` f rl�fn S _ 3nDO109 D D 2i ° 3ntl 3tl3lU33 0 ❑� w 3ntivnNVO ° m o U z J W m � d 3ntl NOIO tl8 O ,y z w z > U a_ LLJ �/% O 0 F ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2014 -15 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations PX Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) del Mar Street NO. BA- 15BA -024 AMOUNT: $20,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance Ij No effect on Budgetary Fund Balance Amount Description Debit Credit Description Description Division Number 7013 Street Account Number C2002077 CDM Street Improvements Division Number 7013 Street Account Number C2002074 Ocean Blvd Concrete Replacement Signed: Signed: � L(1� Adminislrafrve�Approval: City Ma Signed: Ciq%Eo )i pproval: City Clerk $20,000.00 $20,000.00 It Date Date Date 10 -5