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HomeMy WebLinkAbout12 - Amendment to the Cooperative Agreement for Mooring Management Services in Newport Harbor for Six MonthsCITY OF NEWPORT BEACH - City Council Staff Report June 9, 2015 Agenda Item No. 12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov PREPARED BY: Chris Miller, Harbor Manager PHONE: (949) 644 -3043 TITLE: Approve Amendment No. One to the Cooperative Agreement Between the County of Orange and the City of Newport Beach for Mooring Management Services in Newport Harbor for Six Months, and Direct Staff to Issue an RFP for Mooring Management Services ABSTRACT: On June 29, 2010, the City of Newport Beach and the County of Orange entered into a five year cooperative agreement for the Orange County Sheriff's Department, Harbor Patrol to manage the moorings on City Tidelands. Upon reviewing the County's proposal for the next five -year amendment, staff is recommending a six month extension with the County, and during that time, issue an RFP to both private and public entities for mooring management services. RECOMMENDATION: a) Approve a six month extension to the Cooperative Agreement between the County of Orange and the City of Newport Beach for Mooring Management Services in Newport Harbor for $158,050.00; and b) Direct staff to issue an RFP to both private and public entities for mooring management services, and to return to the City Council with a recommended path forward. FUNDING REQUIREMENTS: The Fiscal Year 15/16 adopted budget includes sufficient funding to execute the six month extension to the Cooperative Agreement. DISCUSSION: The purpose of the Mooring Management Services Agreement is to establish and define the responsibilities of the City and a mooring management services provider in conjunction with the mooring of vessels over City Tidelands. Currently, the City permits approximately 1,229 public moorings (consisting of 439 onshore moorings and 790 offshore moorings) with the County permitting approximately 25 offshore moorings over County Tidelands. 12 -1 On February 21, 1989, the City and County entered into a Joint Powers Agreement for mooring management services by the Sheriff's Department Harbor Patrol. This agreement was subsequently amended several times until it expired on December 31, 2008, when the rate was approximately $110,000 per year. In 2009, the agreement was extended through the calendar year for $110,000. However, in mid -2009, the County submitted a proposal for a new five -year contract for $264,000 per year representing an increase of $154,000. Because of this significant increase in cost, and because the City had not explored the market for mooring management services, the City determined it was appropriate to solicit proposals from both private and public entities. Ultimately, the City Council decided to enter into a cooperative agreement with the County whose rates were higher than other entities. The current five -year agreement expires in June 2015 and may be renewed up to twenty years, for periods of no more than five years each, by mutual agreement of the Parties. The City's escalated payments to the County for the previous five years were: FY 2010 -11 $180,000 FY 2011 -12 $207,500 FY 2012 -13 $235,000 FY 2013 -14 $262,500 FY 2014 -15 $290,000 On April 17, 2015, the County submitted a proposal (Exhibit A) for the next five year amendment with the following escalated payment schedule: April 17, 2015 Proposal No. 1 FY 2015 -16 $375,330 FY 2016 -17 $387,100 FY 2017 -18 $398,507 FY 2018 -19 $409,414 FY 2019 -20 $419,414 After reviewing the proposal and costs associated, staff requested the County resubmit with an emphasis on price reduction. On May 15, 2015, the County submitted a revised proposal (Exhibit B) with the following escalated payment schedule: May 15, 2015 Proposal No. 2 FY 2015 -16 $316,100 FY 2016 -17 $336,647 FY 2017 -18 $358,529 12 -2 FY 2018 -19 $381,833 FY 2019 -20 $404,622 Over ten years (from FY 2010 -11 to 2019 - 2020), the increase will have been from $180,000 /year to $404,662 per year - a 224% increase. Due to the significant increase in cost, staff is recommending the City enter into a six month amendment with the County for mooring management services, and at the same time, solicit proposals from both private and public entities for the same services. As part of the solicitation for proposals to provide mooring management services, staff would also like to explore options to bundle other related and compatible services into the work scope such as operating and servicing rental slips at the new Marina Park visitor - servicing marina, sea lion abatement, and harbor -wide trash and debris removal. These additional services may augment daily or seasonal job duties. ENVIRONMENTAL REVIEW: Staff recommends the City Council find the approval of this ordinance and Council Policy exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Alternatively, the City Council finds the approval of this ordinance is not a project under CEQA Regulation Section 15061(b)(3) because it has no potential for causing a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - County Proposal Dated April 17, 2015 Attachment B - County Proposal Dated May 15, 2015 Attachment C - Amendment No. One between the County of Orange and the City of Newport Beach 12 -3 ATTACHMENT A ORANGE COUNTY SHERIFF'S DEPARTMENT EXTERNAL MEMO TO: Ron Inouye, Real Property Agent OC Parks /Real Estate k: FROM: Director Noma M. Crook rf. Financial /Administrative Services ' ision DATE: April 17, 2015 RE: FY 2015 -16— FY 2019 -20 Mooring Administration Services Agreement Attached are the Cost Recovery Summary, Cost Detail, and Summary of Assumptions documents for the Mooring Administration Services Agreement. Cost for FY 2015 -16 is based on FY 2015 -16 CEO Budget Instructions and FY 2016 -17 through FY 2019 -20 are based on 2014 Strategic Financial Plan Instructions. Below is the total cost for the five fiscal years. Fiscal Year FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Total Cost $375,330 $387,100 $398,507 $409,414 $419,414 If you have any questions, please contact me at (714) 834 -6681 or Linh Vuong at (714) 834 -5460. Attachment c: Senior Director Brian Wayt, Administrative Services Command Captain Virgoe, Homeland Security Division Lieutenant Jansen, Harbor Patrol Bureau Sharon Tabata, Assistant Director, Financial /Administrative Services Division Linh Vuong, Cost/Audit Manager, Financial /Administrative Services Division Quyen Tran, Accountant Auditor II, Financial /Administrative Services Division Page 1 of 1 12 -4 HARBOR PATROL MOORING ACTIVITIES FY 201 5.16 Thru FY 2019-20 SUMMARY OF ASSUMPTIONS I. DIRECT COSTS A. Salaries and Benefits 1. Salaries and Wages - FY 2015-16 Salaries represent top step for the Deputy Sherifff II (DSII) and Unit average rate for the Office Technician and Radio Dispatcher. Hourly rate for DSII reflects the salary Increase based on the new AOCDS agreement. - FY 2016 -17 thru FY 2019 -20 salaries projected 2% growth factor each year per 2014 Strategic Financial Plan (SFP). Instructions. - Dive Team Assignment Pay Is not included In study. - Overtime (OT) and Premlum Pay hours such as On -Call Pay (OC), Night Shift Differential (PM), Training Officer Assignment Pay (TO), Bilingual Pay (BL), and Water Craft Differential Pay (WC) based on actual statistic from January - December 2014 for all five years. 2. Benefits - FY 2015 -16 benefit rates are based on FY 2015 -16 CEO Budget Instructions. - FY 2016 -17 thru FY 2019 -20 benefit rates are based on 2014 SFP Instructions. B. Services and Supplies - S &S costs are based on FY 2015 -16 Requested Budget - FY 2016 -17 thru FY 2019 -20 S &S are based on the previous fiscal year plus 2014 SFP Consumer Price Index rate. - Transportation costs allocation includes: *Vehicle usage cost which is based on CY 2014 miles driveri times FY 2015 -16 mlleage rates. * Fire and Patrol Boat rate is based on the current FY 2014 -15 rate. ' IL INDIRECT (Overhead) COSTS - CW CAP and Dept OH are based on FY 2018 -14 indirect cost rate prepared by Auditor Controller. - Division OH includes personnel costs for the Captain, and maintenance shop staff. - Training OH includes swom training, patrol training and bullet proof vest costs. III. MOORING ACTIVITIES STATISTIC - Mooring activities statistic is provided by Harbor Patrol Sergeant on 4/2115. The statistic is based on actual activities in March 2015 and is projected for a full year in the cost study. 12 -5 ORANGE COUNTY SHERIFF'S DEPARTMENT MOORING ADMINISTRATION SERVICES AGREEMENT COST RECOVERY SUMMARY FY 2015 -16 SERVICE PROVIDED BY ANNUAL HOURS COST RECOVERY RATE TOTAL COST Office Technician 3,383.25 43.60 $147,510 Radio Dispatcher 331.50 65.44 $21,693 Deputy Sheriff II 1,383.07 135.52 $187,434 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 55.636 FY 2016 -17 SERVICE PROVIDED BY ANNUAL HOURS COST RECOVERY RATE TOTAL COST Office Technician 3,383.25 45.31 $153,295 Radio Dispatcher 331.50 67.60 $22,409 Deputy Sheriff II 1,383.07 139.33 $192,703 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5,636 Total Cost $387,100 FY 2017 -18 SERVICE PROVIDED BY ANNUAL HOURS COST RECOVERY RATE TOTAL COST Office Technician 3,383.25 46.99 $158,979 Radio Dispatcher 331.50 69.76 $23,125 Deputy Sheriff II 1,383.07 142.95 $197,710 Patrol Boat 498.55 2619 $13,057 Fire Boat 172.51 32.67 $5,636 Total Cost $398,507 FY 2018 -19 SERVICE PROVIDED BY ANNUAL HOURS COST RECOVERY RATE TOTAL COST Office Technician 3,383.25 48.73 $164,866 Radio Dispatcher 331.50 71.93 $23,845 Deputy Sheriff It 1,383.07 146.06 $202,011 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 55.636 FY 2019 -20 SERVICE PROVIDED BY ANNUAL HOURS COST RECOVERY RATE TOTAL COST Office Techniclan 3,383.25 50.14 $169,650 Radio Dispatcher 331.50 73.80 $24,463 Deputy Sheriff II 1,383.07 149.38 $206,608 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5,636 Total Cost \ \flnenCed6 \co5t$ \Cost Studies \Newport Harbor - Mooring Service\ Mooring 5 years Summary Summary FYIS -16 - FY19-20 4/17/2015 12 -6 HARBOR PATROL MOORING ACTIVITIES COST DETAIL FY 2015.16 Nate: PSN Arn al hove = FrE% Aftnoa-sSlmstMCoel Sludles\Newpg4 Harbor- Moodng ServiosWr 16- 18- 14ARBOR - MOORING ACTIVITY (Cost Breakdown) MOORING BILLING Lost Breakdown Prepm b/: 0Tran Raviewdd by. APPMW by. Printed: 0172/15 12 -7 (a) (b) (C) (d) (e) (f) (a)-(b) (e)Hd) Job Description Position Title Rate Hairs FTE Solarise Benefit Toil SBEB S&S Total Dl rect Cost OH Cost Total Front Office Offce Technician $ 43.60 3,383.25 1.61 $ 75,063.26 $ 39,012.62 $ 114,075.68 $ 24,888.72 $ 138,964.60 $ 8,545.36 $ 147,509.96 Dispatch Dispatcher $ 65.44 331 -50 0.16 12,531.42 5,524.53 18,055.95 2,438.81 20,494.76 1,198.61 21,693.36 Patrol Boat DSII $ 135.52 336.05 0.16 24,526.43 17,451.20 41,977.63 2,899.55 44,877.18 8,274.09 53,151.27 Fire Boat DS11 $ 135.52 345.02 0.17 24,176.35 17,202.10 41,378.45 2,858.16 44,236.61 8,155.99 52,392.60 Mooring Office Mooring DSII $ 135.52 702.00 0.34 46,413.40 33.024.35 79.437.75 5.467.06 84,924.81 15,657.74 10 .582.56 5,097.82 2.43 $ 294,925.66 $ 333,497.97 $ 41,831.79 $ 375,329.75 Nate: PSN Arn al hove = FrE% Aftnoa-sSlmstMCoel Sludles\Newpg4 Harbor- Moodng ServiosWr 16- 18- 14ARBOR - MOORING ACTIVITY (Cost Breakdown) MOORING BILLING Lost Breakdown Prepm b/: 0Tran Raviewdd by. APPMW by. Printed: 0172/15 12 -7 HARBOR PATROL MOORING ACTIVITIES COST DETAIL FY 2016 -17 Nda PSN Annual houm = P Er Wnance- s84wstSlCosl SYudiealNev port Harbor. Mooring SemimWY 16 -17- HARBOR - MOORING ACTIVITY cast a0maled MOORNG BILLING -Cost Break (Yrl) Prepared by. OTrM ReN ed by:_L_1 Approved bY: Q[ Pibimd:41172016 12 -8 (a) (b) (c) (d) (a) (1) (a)-(b) (cH(d) Job Description Position Title Rate Hours FTE Salaries Benefit Total SSEB s8S Total Direct Cost OH Cost Total Front Office Office Technician $ 45.31 3,383.25 1.62 $ 76,969.66 $ 42,257.43 $ 119,227.09 $ 25,307.55 $ 144,534.64 $ 8,760.84 $ 153,295.48 Dispatch Dispatcher $ 67.60 331.50 0 -16 12,830.70 5,871.53 18,702.23 2,479.65 21,181.88 1,227.52 22,409.40 Patrol Boat DSII $ 139.33 336.05 0.16 25,019.08 18,000.18 43,019.26 2,936.70 45,955.96 8,475.58 54,431.52 Fire Boat DSII $ 139.33 345.02 0.17 24,685.89 17,760.47 42,446.36 2,897.59 45,343.95 8,362.69 53;70844 Mooring Office Mooring DSII $ 139.33 _ 702.00 0.34 47,461.58 34,146.63 81,609.21 5.570.96 87,179.17 16,078.27 103,257.44 5,097.82 2.44 $ 305,003.15 $ 344,195.60 S 42,904.88 $ 387,100.48 Nda PSN Annual houm = P Er Wnance- s84wstSlCosl SYudiealNev port Harbor. Mooring SemimWY 16 -17- HARBOR - MOORING ACTIVITY cast a0maled MOORNG BILLING -Cost Break (Yrl) Prepared by. OTrM ReN ed by:_L_1 Approved bY: Q[ Pibimd:41172016 12 -8 I HARBOR PATROL MOORING ACTIVITIES COST DETAIL FY 2017 -18 Note: PSN Anwal hoes= 176. Ufineno&- McoadlCosi StudiesNNQM wt harbor- Mooring ServlcelFY 17.18- HARBOR - MOORING ACTIVITY c0st ealimated MOONING BILLNG -Cost Break Y(2 Prep by. QTrae Re�eead by: Approved by. Printed: 41172015 12 -9 (a) (b) (c) (d) (e) (fl 1ap(b1 IcH[dl Job Description Position Title Rate Hours FTE Salaries Befit Total S &EB S&S Total Direct Cost OH Cost Total Front Office Office Technician $ 46.99 3,383.25 1.63 $ 78,923.78 $ 45,126.95 $ 124,050.74 $ 25,844.92 $ 149,895.66 $ 9,083.94 $ 158,979.60 Dispatch Dispatcher $ 69.76 331.50 0.16 13,140.33 6,185.03 19,325.36 2,532.54 21,857.90 1,267.54 23,125.44 Paw Boat DSII $ 142.95 336.05 0.16 25,534.43 18,457.05 43,991.48 2,986.28 46,979.76 8,668.56 55,648.32 Fire Boat DSII $ 142.95 345.02 0.17 25,216.61 18,227.32 43,443.93 2,951.08 46,395.01 8,560.67 54,955.68 Mooring Office Mooring DSII $ 142.95 702.00 0.34 48,546.09 35,090.58 83,636.68 5,661.32 89,318.00 16,480.69 105,798.68 5,097.82 2.45 $ 314,448.19 $ 354,446:32 $ 44,061.40 $ 398,507.72 Note: PSN Anwal hoes= 176. Ufineno&- McoadlCosi StudiesNNQM wt harbor- Mooring ServlcelFY 17.18- HARBOR - MOORING ACTIVITY c0st ealimated MOONING BILLNG -Cost Break Y(2 Prep by. QTrae Re�eead by: Approved by. Printed: 41172015 12 -9 HARBOR PATROL MOORING ACTPATIES COST DETAIL FY 2018 -19 Nola PSN Anmal boon =Frrs. 1lfinenceaeicasMCost StWiesWewpnrt Harbor - Mooring Servl eTY 18 -19- HARBOR - MOORING ACTIVITY eosi eadmaled MOORNG BILLNG -Cost Break Yr3 Pmpmed fry: OTmn/ Rmia typ APPWo d by: Rimed: 4/17=15 12 -10 (a) (b) (c} (d) (e) (11 (aN@) (c)Hdl Job Description Position Title Rate Hours FTE Salaries Benefit Total SBEB a&$ Total Direct Cost OH Cost Total Front Offrce Office Techniclan $ 48.73 3,383.25 1.63 $ 80,836.57 $ 47,980.80 S 128,817.37 $ 26,761.18 $ 155,578.55 $ 9,287.45 $ 164,866.00 Dispatch Dispatcher $ 71.93 331.50 0.16 13,445.20 6,481.72 19,926.92 2.622.04 22,548.96 1,295.64 23,844.60 Patrol Boat DSII $ 146.06 336.05 0.16 26,024.87 18,735.47 44,760.34 3,084.63 47,844.97 8,848.03 56,693.00 Fire Boat DSII $ 146.06 345.02 0.17 25,720.04 18,516.02 44,236.06 3,048.50 47,284.56 8,744.39 56,028.95 Mooring Office Mooring DSII $ 146.06 702.00 0.34 49,568.87 35,684.94 85,253.81 5,875.22 91,129.03 16,852.60 107,981.63 5,097.82 2.45 $ 322,994.50 $ 364,386.07 $ 45,028.11 $ 409.414.18 Nola PSN Anmal boon =Frrs. 1lfinenceaeicasMCost StWiesWewpnrt Harbor - Mooring Servl eTY 18 -19- HARBOR - MOORING ACTIVITY eosi eadmaled MOORNG BILLNG -Cost Break Yr3 Pmpmed fry: OTmn/ Rmia typ APPWo d by: Rimed: 4/17=15 12 -10 HARBOR PATROL MOORING ACTIVITIES COST DETAIL FY 2019 -20 Nata: PSN Annual helm = FM, Repw o br. Oimn Rnrlavmd trf� 116nercas6koeWCoat SWdks1NmP0n Habo - Mo orb ®ServkelFY i9-Y0 HARBOR ACTIVITY <sl asmaed AMbyJ%.- NIMMIS MOORNG eILLNG 1.'oal Break Yrd Rlnuw: 12-11 (a) (b) (s) (d) (e) M Job Description Position Title Rate Cost Projection Hours FTE Salarles Benefit LNRI Total S &EB 5 &S teHlal Total Direcl Cos[ OH Coat Total Front Office Office Technician $ 50.14 $ 169,050.00 3,383.25 1.61 $ 82,672.16 $ 50,459.83 $ 133,131.99 $ 27,028.88 $ 160,160.87 $ 9,489.57 $ 189.850-4 Dispatch Dispatcher $ 73.80 $ 24,483.92 331.50 0.16 13,741.37 6,750.84 20,492.01 2,648.41 23,140.42 1,323.49 24,463.91 Patrol Boat DSII $ 149.38 $ 57,809.26 336.05 0.16 26,543.98 19,161.86 45,705.84 3,105.85 48,811.69 8,997.59 57,809.28 Fire Boat DSII $ 149.38 $ $7,176.22 345.02 0.16 28,253.31 18,952.02 45,205.33 3,071.84 48,277.17 8,899.06 57,176.23 Mooring Office Mooring DSII $ 149.38 $ 110,314.88 702.00 0.33 50,652.69 36,565.73 87,218.42 5,926.76 93,145.18 17,169.70 110,314.88 $ 419 ,414.29 5,097.82 2.43 $ 331,753.59 $ 373,535.33 $ 45,879.41 $ 419,414.74 Nata: PSN Annual helm = FM, Repw o br. Oimn Rnrlavmd trf� 116nercas6koeWCoat SWdks1NmP0n Habo - Mo orb ®ServkelFY i9-Y0 HARBOR ACTIVITY <sl asmaed AMbyJ%.- NIMMIS MOORNG eILLNG 1.'oal Break Yrd Rlnuw: 12-11 May 15, 2015 ATTACHMENT B ORANGE COUNTY SHERIFF'S DEPARTMENT Mr. Chris Miller, Harbor Resources Manager City of Newport Beach 829 Harbor Island Drive Newport Beach, CA 92660 Dear Mr. Miller SHERIFF- CORONER SANDRA HUTCHENS Attached are the Revised Cost Recovery Summary (Attachment A) and Cost Detail (Attachment B -1 thru B -5) for the Mooring Administration Services Agreement. We also included the cost breakdown schedules for the Services & Supplies (Attachment C) and Equipment (Attachment D) components. Please note there is an adjustment to the S &S cost due to the Transportation and Travel category within the S &S component that was captured in the personnel and equipment cost. This adjustment reduced the total program cost by $12,686 for FY 2015 -16. Also, we have revised the Cost Detail schedule to separate the cost of the equipment from the personnel cost. Below is the revised total Program cost for the five fiscal years. Fiscal Year FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Total Cost $362,644 $374,094 $385,063 $394,865 $404,622 The Sheriff Department would like to continue the cooperative agreement with Newport Beach and maintain our partnership. In the effort to maintain this relationship and smooth the increased cost, the Sheriff Department would like to propose the following costs for the next five year agreement. Fiscal Year FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Total Cost $316,100 $336,647 $358,529 $381,833 $404,622 320 N. FLOWER STREET, SUITE 108, SANTA ANA, CA 92703 (714) 834 -6670 Integrity without compromise • Service above self • Professionalism in the performance of duty • Vigilance in safeguarding our community 12 -12 ORANGE COUNTY SHERIFF'S DEPARTMENT If you have any questions, you may contact me at (714) 834 -6681 or Linh Vuong at (714) 834 -5460. Sincerely, "."Km N' iuy/c Director Noma M. Crook Financial/Administrative Services Division Enclosures c: Senior Director Brian Wayt, Administrative Services Command, OCSD Captain Virgoe, Homeland Security Division, OCSD Lieutenant Jansen, Harbor Patrol Bureau, Homeland Security Division, OCSD Sharon Tabata, Assistant Director, Financial /Administrative Services Division, OCSD Linh Vuong, Cost/Audit Manager, Financial /Administrative Services Division, OCSD Quyen Tran, Accountant Auditor II, Financial /Administrative Services Division, OCSD Shannon Levin, Harbor Resources Supervisor, City of Newport Beach Ron Inouye, Real Property Agent III, OC Parks /Real Estate 320 N. FLOWER STREET, SUITE 108, SANTA ANA, CA 92703 (714) 834 -6670 Integrity without compromise • Senice above self • Professionalism in the performance of duty • Vigilance in safeguarding our community 12 -13 ORANGE COUNTY SHERIFF'S DEPARTMENT MOORING ADMINISTRATION SERVICES AGREEMENT COST RECOVERY SUMMARY - REVISED FY 2015 -16 Attachment A SERVICE PROVIDED BY ANNUALHOURS COST RECOVERY RATE TOTALCOST Office Technician 31383.25 41.22 $139,458 Radio Dispatcher 331.50 63.06 $20,904 Deputy Sheriff II 1,383.07 132.74 $183,589 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5,636 Cost FY 2016 -17 SERVICE PROVIDED BY ANNUALHOURS COST RECOVERY RATE TOTALCOST Office Technician 31383.25 42.87 $145,040 Radio Dispatcher 331.50 65.16 $21,601 Deputy Sheriff II 1,383.07 136.48 $188,761 Patrol Boat 498.55 26.19 $13,057 Fire Boat _ 172.51 32.67 $5,636 Cost FY 2017 -18 SERVICE PROVIDED BY ANNUALHOURS COST RECOVERY RATE TOTALCOST Office Technician 31383.25 44.47 $150,453 Radio Dispatcher 331.50 67.23 $22,287 Deputy Sheriff II 1,383.07 140.00 $193,630 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5,636 Total Cost $385,063 FY 2018 -19 SERVICE PROVIDED BY ANNUALHOURS COST RECOVERY RATE TOTALCOST Office Technician 3,383.25 46.00 $155,630 Radio Dispatcher 331.50 69.21 $22,943 Deputy Sheriff II 1,383.07 142.87 $197,599 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5.636 Cost FY 2019 -20 SERVICE PROVIDED BY ANNUALHOURS COST RECOVERY RATE TOTALCOST Office Technician 3,383.25 47.37 $160,265 Radio Dispatcher 331.50 71.02 $23,543 Deputy Sheriff II 1,383.07 146.14 $202,122 Patrol Boat 498.55 26.19 $13,057 Fire Boat 172.51 32.67 $5,636 Total Cost $404,622 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. \ \finance- s6 \cort$ \Cost Studies \Newport Harbor - Mooring Service\ Mooring 5 years Summary - Revised 051215 Summary FY15 -16 - FY19 -20 5/14/2015 12 -14 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by QTran Revleeed by:_ Wmn.e Moet$tC=StudieeWes dHarb,- Mppr'vgBervl,`CopyofFY I'll HARBOR - MOORING ACWnYSasrevised A,&M.6Y14/30+5 12-15 MOORING BILLING Cost Revlae0 Attachment B -1 HARBOR PATROL MOORING ACTIVITIES COST DETAIL - REVISED FY 2015 -16 (a) (b) (c) (d) (a) (fl e+b c+d Job Description Position Title Rate Hours FTE Salaries Benefit Total SB.EB SSS Total Direct Cost OH Cost Total Front Office Office Technician $ 4122 3,353.25 1.61 $ 75,057.91 $ 39,009.84 $ 110.067.75 $ 16,845.78 $ 130,913.53 $ 8,544.75 $ 139,458.28 Dispatch Dispatcher $ 63.06 331.50 0.16 12,530.91 5,524.00 16,054.91 1,650.70 19,705.61 1,198.56 20,904.17 Deputy Cost DSII $ 132.74 1,383.07 0.66 86,491.80 61,541.00 148,032.80 6,93717 154 970 57 28,618.80 183,589.37 Subtotal 5,097.82 2A3 174,080.62 106,074.84 280,155.46 25,434.25 305,589.71 38,362.11 343,951.82 Equipment Patrol Boat $ 26.19 498.55 13,057.20 Fire Boat $ 32.67 172.51 5,63524 Grand Total $ 362,644.26 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by QTran Revleeed by:_ Wmn.e Moet$tC=StudieeWes dHarb,- Mppr'vgBervl,`CopyofFY I'll HARBOR - MOORING ACWnYSasrevised A,&M.6Y14/30+5 12-15 MOORING BILLING Cost Revlae0 HARBOR PATROL MOORING ACTIVITIES COST DETAIL - REVISED FY 2016.17 Attachment B -2 Patrol Boat $ 26.19 498.55 Fire Boat $ 32.67 172.51 Grand Total Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. 13,057.20 5,635.24 $ 374,094.41 Prepared by. OTren Reviewed by:_ Uina�s6kost$ \Cost StudiesW Approved by. evrywl Harbor - Mooring ServimlFY 76.77- HARBOR - MOORING ACTIVITY - Revised S&S MOORING BILLNG -Cast Revised Printed: 51142015 12 -16 (a) (b) (c) (d) (e) (f) (e)(b) (pp(d) Job Description Position Title Rate Hours FTE Salaries Benefit Total S &EB S &S Total Direct Cost OH Cost Total Front Office Office Technician $ 42.87 3,383.25 1.62 $ 76,970.00 $ 42,256.00 $ 119,226.00 $ 17,053.00 $ 136,279.00 $ 8,760.40 $ 145,039.40 Dispatch Dispatcher $ 65.16 331.50 0.16 12,830.87 5,872.00 18,702.87 1,670.80 20,373.67 1,227.50 21,601.17 Deputy Cost DS II $ 136.48 1,383.07 0.66 88,578.10 63,728.30 152,306.40 7,022.00 159 328 40 29,433.00 188,761.40 Subtotal 5,097.82 2.44 $ 178,378.97 $ 111,856.30 $ 290,235.27 $ 25,745.80 $ 315,981.07 $ 39,420.90 $ 355,401.97 Equipment Patrol Boat $ 26.19 498.55 Fire Boat $ 32.67 172.51 Grand Total Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. 13,057.20 5,635.24 $ 374,094.41 Prepared by. OTren Reviewed by:_ Uina�s6kost$ \Cost StudiesW Approved by. evrywl Harbor - Mooring ServimlFY 76.77- HARBOR - MOORING ACTIVITY - Revised S&S MOORING BILLNG -Cast Revised Printed: 51142015 12 -16 HARBOR PATROL MOORING ACTIVITIES COST DETAIL - REVISED FY 2017 -18 Attachment B -3 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by. OT. Reyie d by_ \ \finance -s6\ cost$ \Cost StudiesWmpart Harbor- Mouring Service Fy 17 -18- HARBOR - MOORING ACTIVITY -Re Iwd SaS P ..d 5/14rz075 12 -17 MOORNG BILLNG -Cost Revised (a) (b) (c) (d) (e) (� fa1•(b) (W(d) Job Description Position Title Rate Hours FTE Salaries Benefit Total SUB S &S Total Direct Cost OH Cost Total Front Office Office Technician $ 44.47 3,383.25 1.63 $ 78,933.82 $ 45,132.69 $ 124,066.52 $ 17,353.60 $ 141,420.12 $ 9,033.05 $ 150,453.17 Dispatch Dispatcher $ 67.23 331.50 0.16 13,139.52 6,184.64 19,324.16 1,700.15 21,024.31 1,262.36 22,266.67 Deputy Cost DSI I $ 140.00 1,383.07 0.66 90,723.57 65,577.73 156,301.30 714500 163 446 30 30,184.00 193,630.30 Subtotal 5,097.82 2.45 $ 182,796.91 $ 116,895.07 $ 299,691.98 $ 26,198.75 $ 325,890.73 $ 40,479.41 $ 366,370.14 Equipment Patrol Boat $ 26.19 498.55 0.24 13,057.20 Fire Boat $ 32.67 172.51 0.08 5,635.24 Grand Total $ 385,062.58 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by. OT. Reyie d by_ \ \finance -s6\ cost$ \Cost StudiesWmpart Harbor- Mouring Service Fy 17 -18- HARBOR - MOORING ACTIVITY -Re Iwd SaS P ..d 5/14rz075 12 -17 MOORNG BILLNG -Cost Revised HARBOR PATROL MOORING ACTIVITIES COST DETAIL - REVISED FY 2018.19 Attachment B -4 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by: QTran Reviewed by._ \\flnance- selrosMCost ShAdIwWl port Harbor -Mmring ServcWFY 1 &1& HARBOR - MOORING ACTIVITY Revised S &S Approved by:_ MOORNG BILLNG Lost Revised Wanted: 5/142015 12 -18 (a) (b) (c) (d) (e) (fl (0N) (c) +(d) Job Description Position Title Rate Hours FTE Salaries Benefit Total S &EB S &S Total Direct Cost OH Cost Total Front Office Office Technician $ 46.00 3,383.25 1.63 $ 80,831.91 $ 47,978.04 $ 128,809.94 $ 17,589.83 $ 146,399.77 $ 9,229.99 $ 155,629.76 Dispatch Dispatcher $ 69.21 331.50 016 13,446.60 6,482.40 19,929.00 1,723.72 21,652.72 1,290.20 22,942.92 Deputy Cost DSII $ 142.87 1,383.07 0.66 92,734.84 66,760.00 159,494.84 7,242.57 166,737.41 30,862.70 197,600.11 Subtotal 5,097.82 2.45 $ 187,013.35 $ 121,220.44 $ 308,233.78 $ 26,556.12 $ 334,789.90 $ 41,382.89 $ 376,172.79 Equipment Patrol Boat $ 26.19 498.55 13,057.20 Fire Boat $ 32.67 172.51 5,635.24 Grand Total $ 394,865.23 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by: QTran Reviewed by._ \\flnance- selrosMCost ShAdIwWl port Harbor -Mmring ServcWFY 1 &1& HARBOR - MOORING ACTIVITY Revised S &S Approved by:_ MOORNG BILLNG Lost Revised Wanted: 5/142015 12 -18 HARBOR PATROL MOORING ACTIVITIES COST DETAIL - REVISED FY 2019.20 Attachment 13-5 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by. GTren Reviemd by._ \lfinarx fficasMCost Sludiee%Mport Harbor- Mooring SeMceIFV 19- 20- HARBOR - MOORING ACTIVITY- Reviled S &S Appmved by:_ MOORNG BILLNG -Cast Revised Printed: 5114/2015 12 -19 (a) (b) (c) (d) (e) (fl Job Description Position Title Rate Hours FTE Salaries Benefit (a)Mb) Total S &EB S &S (c)*(d) Total Direct Cost OH Cost Total Front Office Office Technician $ 47.37 3,383.25 1.61 $ 82,672.00 $ 50,459.70 $ 133,131.70 $ 17,700.69 $ 150,832.39 $ 9,433.05 $ 160,265.45 Dispatch Dispatcher $ 71.02 331.50 0.16 13,741.18 6,751.00 20,492.18 1,734.40 22,226.58 1,318.00 23,544.58 Deputy Cost DSII $ 146.14 1,383.07 0.66 94,867.00 68,483.88 163,350.88 7,286.90 170 637 78 31,481.00 202,118.78 Subtotal 5,097.82 2.43 $ 191,280.18 $ 125,694.58 $ 316,974.76 $ 26,721.99 $ 343,696.75 $ 42,232.05 $ 385,928.81 Equipment Patrol Boat $ 26.19 498.55 13,057.02 Fire Boat $ 32.67 172.51 5,635.90 Grand Total $ 404,621.73 Note: Cost varies slightly between the Cost Summary Schedule and Cost Detail Schedule due to rounding. Prepared by. GTren Reviemd by._ \lfinarx fficasMCost Sludiee%Mport Harbor- Mooring SeMceIFV 19- 20- HARBOR - MOORING ACTIVITY- Reviled S &S Appmved by:_ MOORNG BILLNG -Cast Revised Printed: 5114/2015 12 -19 Orange County Sheriff - Coroner Department Harbor Patrol - Mooring Administration Services Services and Supplies Detail FY 2015 -16 FY 2015 -16 FY 2015 -16 Requested Budget S &S $ 354,300 Allocation Base (Total positions in Harbor Patrol) 63 S &S per person $ 5,624 Total Estimated Mooring Program FTE 2.43 13,665.86 Liability Insurance $ 4,274 Total Estimated Mooring Program FTE 2.43 10,385.82 Transportation* $ 1,367 Program Total S &S 25,418.43 Amount in the cost schedule 25,434.26 Rounding Difference (15.83) *This is the cost for the usage of county vehicles. Attachment C \ \finance -s6 \cost$ \Cost Studies \Newport Harbor -Mooring Service \Mooring 5 years Summary 12 -20 SHERIFF - CORONER DEPARTMENT HARBOR PATROL SERVICES FY 2015 -16 EQUIPMENT COST FIRE BOAT PATROL BOAT Services and Supplies $ 302,018.00 201,345 100,673 # of Boats / 6 11 Annual Engine Hours / 1,849 554 S &S per Hour = 18.15 16.52 Hourly Depreciation + 14.52 9.67 Equipment Cost per Hour $ 32.67 $ 26.19 (1) The cost is based on FY 201415 Harbor Patrol Cost Apply Services & Supplies object 2600 Transportation and Travel. Allocation is assuming 213 to fire boat and 1/3 to patrol boat as fire boat typically has 2 engines and patrol boat has one engine. (2) Data is obtained from FY 1415 Harbor Cost Recovery Fees study- Allocation based on # of engines per boat \ \finance-s6 \cost$ \Cost Sludles\Newport Harbor - Mooring Service\ Copy of FY 15 -16- HARBOR - MOORING ACTIVITY S &S revised Equipment Attachment D REF. (11 (2) (2) 12 -21 ATTACHMENT C AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT BETWEEN COUNTY OF ORANGE AND CITY OF NEWPORT BEACH FOR MOORING MANAGEMENT SERVICES IN NEWPORT HARBOR THIS AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT ( "Amendment No. 1") is made and entered into as of this first day of July, 2015 ( "Effective Date "), by and between the County of Orange, a political subdivision of the State of California (hereinafter "County') and the City of Newport Beach, a California municipal corporation and charter city (hereinafter "City'). The County and City may individually be referred to herein as a "Party" or collectively as the "Parties." WITNESSETH: WHEREAS, by Agreement No. OCP10 -010, dated June 29, 2010 ( "Agreement'), County and City entered into a cooperative agreement for Mooring Management Services in Newport Harbor and to work . cooperatively to identify service enhancements and efficiencies in the management of moorings in Newport Harbor ( "Services "); WHEREAS, City desires to enter into this Amendment No. 1 to extend the term of the Agreement to December 31, 2015 and to increase the total compensation as a result; WHEREAS, County and City agree to amend "Article 2: Term" to reflect the term extension; and WHEREAS, County and City agree to amend the "Article 6: Compensation" to reflect an increase in compensation; NOW, THEREFORE, it is mutually understood and agreed by County and City that Agreement No. OCP10 -010 is hereby amended in the following particulars only: 1. ARTICLE 2. TERM of the Agreement, the first .sentence is amended with the following to extend the termination date, in accordance with the language set forth therein: "This Agreement is hereby renewed in full force and effect for a renewal term of six (6) months, from July 1, 2015 through and including December 31, 201.5." 2. ARTICLE 6: COMPENSATION of the Agreement is amended with the following to reflect additional compensation as a result of the term extension: "City shall pay to County One Hundred Fifty Eight Thousand Fifty Dollars 12 -22 and 001100 ($1587050.00) for the Mooring Management Services provided from July 1, 2015 through and including December 31, 2015. County shall invoice City one - sixth of the applicable costs on a monthly basis. The payment due date shall be thirty (30) days .after the beginning of each service month. The compensation amount does not include special analysis of mooring information that City may request of County. Additional costs for such analysis of mooring information may be approved by the Parties' Project managers (as defined in Section 7), and do not require an amendment to this Agreement, up to Three Thousand Dollars and no /100 ($3,000.00)." 3. INTEGRATED CONTRACT: Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. This Amendment No. 1 shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to Agreement No. OCP10 -010 to be executed on the dates written below. CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Edward D. Selich Mayor ATTEST: Date: Bv: Leilani I. Brown City Clerk 12 -23 APPROVED AS TO FORM CITY ATTORN�Y� OFFICE Date: /L By: (4-") Aaron C. Ha uM ocshlIf City Attorney COUNTY OF ORANGE, a political subdivision of the State of California Date: By: Chairman, Board of Supervisors Signed and certified that a copy of this document has been delivered to the Chairman of the Board of Supervisors per G.C. Sec. 25103, Reso. 79 -1535 Attest: Robin Stieler, Interim Clerk of the Board of Supervisors of County of Orange, California APPROVED AS TO FORM: Office of the County Counsel Date: Bv: Deputy County Counsel County of Orange, California 12 -24