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A -2 <br />BOARD AND COMMISSION APPOINTMENTS <br />Service on City Boards and Commissions is one of the principal means by which <br />citizens can participate in the conduct of City government. The number of <br />citizens qualified for such service always exceeds the number of appointments <br />that periodically can be made by the Council. <br />On or before December 31 of each year, the City Clerk shall prepare a list of all <br />appointive terms of Boards, Commissions and Committees which will expire <br />during the next calendar year, with the name of the incumbent appointee, the <br />date of appointment, the date the term expires, and the necessary qualifications <br />for the position. Also, the City Clerk shall list all Boards, Commissions and <br />Committees whose members serve at the pleasure of the City Council, and the <br />necessary qualifications of each position. <br />The City Clerk shall further maintain a file of Candidates for Board and <br />Commission appointments, which shall be reviewed each year by the City Clerk <br />to insure that those applicants are still available for appointment. Applications <br />shall be retained in the active file for two (2) full years; thereafter they will be <br />destroyed. <br />Two months prior to a scheduled vacancy, the City Clerk shall prepare and <br />submit to the various newspapers, information relating to the vacancy including <br />meeting dates and times, Board or Commission functions, and the method of <br />obtaining and submitting applications and establishing the third Wednesday <br />prior to June 1 as the last date to submit applications. The City Clerk shall notify <br />each applicant of the receipt of their application. <br />Within twenty days after an unscheduled vacancy occurs on a Board or <br />Commission, a special vacancy notice shall be posted in the City Clerk's office, <br />and other locations as directed by City Council. Additionally the City Clerk shall <br />prepare and submit to the various newspapers information relating to the <br />vacancy including meeting dates and times, and Board or Commission <br />application procedure. Final appointment (other than emergency appointments) <br />shall not be made for at least 10 working days after the posting of notice. <br />Periodically, situations may arise wherein due to the occurrence of a number of <br />simultaneously scheduled Board or Commission vacancies, it may be <br />appropriate to make certain adjustments in the advertising and recruitment <br />procedures, which are regularly utilized to fill these vacancies. In these cases, the <br />City Council may make the following adjustments by majority vote at a regular <br />public meeting: