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HomeMy WebLinkAbout(2002, 04/23) - I-5 - AmendedL I , (5 -03 I15 OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS In today's era of limited resources, support groups have formed to render essential assistance, both in time and money, to worthwhile public programs and facilities. In the contest of a philosophy which encourages people to help themselves in their leisure pursuits, the Community Services Department is committed to a cooperative effort to provide senior programs and services at the Oasis Center. The Department welcomes volunteer support and intends by this policy to identify the relationship, roles and control between the City of Newport Beach and Friends of Oasis. FACILITY USE AND SCHEDULING A. The City, through the Community Services Department, is responsible for determining priorities of use and overall scheduling of the Oasis Center. B. Senior- citizen activities shall have priority of use, in accordance with Council Policy I -25, Public Use of City Facilities. C. The senior - citizen programs at Oasis Center are cooperative efforts of the Community Services Department and the Friends of Oasis; as Department programs -- and in consideration of the significant volunteer contribution by the Friends of Oasis — facility use fees are not appropriate. D. Planning and coordination of activities at the Oasis Center will be done by the Senior Services staff, with input from the Friends of Oasis Board. E. The Department maintains a master calendar for the Oasis Center; use by other Department programs and outside groups will be handled by Department staff as specified by Council Policy I -25, Public Use of City Facilities. PROGRAMMING AND ADMINISTRATION A. The Senior Services Manager is responsible for day - today operation of the Oasis Center. B. Within the context of cooperation, programming decisions will be made jointly by the Senior Services Manager and the Friends of Oasis President. C. The Senior Services Manager and Friends of Oasis President shall be ex- officio members of each Friends of Oasis Committee. 1 I -5 • D. The Senior Services Manager will be an ex- officio member of the Friends of Oasis Executive Committee and the Board of Directors. E. Any improvement or physical change of the Oasis Center must have advance approval by the Community Services Department. FINANCIAL A. The City is responsible for financing the Oasis Center operation only to the extent of the annual City Council approved budget. B. Equipment, services and financial contributions provided by the Friends of Oasis are welcome and are in keeping with the cooperative philosophy. C. Friends of Oasis shall maintain accurate records of all finances. A copy of all Friends of Oasis financial reports will be forwarded to the Community Services Department. D. Fund raising or activities that provide private monetary gain must comply with Council Policy I-4, Commercial Uses In Public Parks. E. A total of 10% of the rental fees collected from the public use of facilities at Oasis Center shall be set aside annually for equipment replacement and /or required refurbishments at Oasis Center. INSURANCE Friends of Oasis shall provide evidence of adequate insurance coverage as determined by the City. Adopted - January 21,1980 Amended - November 28,1988 Amended - January 24,1994 Amended - May 8, 2001 Amended - April 23, 2002 Formerly I -17 2 •