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HomeMy WebLinkAbout(1997, 02/24) - I-7 - Amended0 I -7 SPECIAL EVENT PERMIT REQUEST PROCESSING Purpose: To set forth City policy concerning administration and control of special events. Special events include activities as defined by Municipal Code Chapter 5.10. Requests that include activities for which the Municipal Code requires that a permit be obtained may be included in the special event permit process. Policy: It is the policy of the City Council to ensure that the numerous special event activities permitted by the City do not negatively affect the community, that requests for permits are efficiently processed by staff, that City liability is eliminated, that all appropriate insurance requirements are met, and that costs for municipal services provided are kept at a reasonable level and recovered from the event sponsors. Affected City departments shall be notified of special event permit requests in accordance with the schedule attached and provide recommendations on how to conduct the event safely, lawfully and with a minimum negative impact on the community. It is the responsibility of the Community Services Director to coordinate the administration of special events and to be the central contact point for residents or other event sponsors, as well as the various City Departments having influence or control over aspects of any given event. Requests for special event permit applications will be received by a special event coordinator in Community Services and routinely routed to appropriate departments for investigation. Each department will investigate the proposed event and make a recommendation for approval or denial of the event. If recommended for approval, recommended conditions for approval will also be presented. Events that include the following activities or aspects shall be additionally reviewed by the departments indicated: Activity Fireworks Tents & Canopies Reviewing Department Fire and Marine Department Fire and Marine Department Building Department Requests to Deviate from Use Permit Planning Department Requests at a Commercial Location Planning Department Garage Sales Planning Department Signs & Banners on Private Property Planning Department Signs & Banners on Public Property Public Works Amplified Sound at a Commercial Location Planning Department 40 Amplified Sound at a Residential Location Police Department Temporary Street or Sidewalk Closures Public Works General Services Sidewalk Sales Public Works Use of Public Property Risk Manager Public Food Service Health Department Use of Back Bay Drive Department of Fish & Game General Services Public Works If each department reviewing a special event permit application recommends approval of issuance of the permit, a permit will be issued to the applicant listing the conditions provided by each department. The City Council shall authorize approval of any request for special event permit when: 1. Required by Municipal Code 2. One or more reviewing departments recommends denial 2 I -7 • Requests on the Harbor Marine Department Sheriffs Harbor Department Requests on the Balboa Pier Public Works Requests on McFadden Plaza Public Works Requests on the Newport Pier Public Works Requests on Public Beaches Marine Department General Services Requests in a Public Park Community Services Department General Services Requests to Deviate from Use Permit Planning Department Requests at a Commercial Location Planning Department Garage Sales Planning Department Signs & Banners on Private Property Planning Department Signs & Banners on Public Property Public Works Amplified Sound at a Commercial Location Planning Department 40 Amplified Sound at a Residential Location Police Department Temporary Street or Sidewalk Closures Public Works General Services Sidewalk Sales Public Works Use of Public Property Risk Manager Public Food Service Health Department Use of Back Bay Drive Department of Fish & Game General Services Public Works If each department reviewing a special event permit application recommends approval of issuance of the permit, a permit will be issued to the applicant listing the conditions provided by each department. The City Council shall authorize approval of any request for special event permit when: 1. Required by Municipal Code 2. One or more reviewing departments recommends denial 2 0 I -7 3. The applicant desires to deviate from the conditions recommended by reviewing departments Adopted - January 24,1994 Amended - February 24,1997