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HomeMy WebLinkAbout13 - Annual Concrete Replacement Program - Award of Contract No. 6304PO CITY OF z NEWPORT BEACH Cq G�p� P City Council Staff Report November 24, 2015 Agenda Item No. 13 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer PHONE: 949-644-3314 TITLE: Annual Concrete Replacement Program - Award of Contract No. 6304 ABSTRACT: Staff has now received construction bids for the FY 15/16 Concrete Replacement Program that will address various street concrete replacement work (sidewalks, curb and gutters, curb access ramps, driveways) within the John Wayne Airport Area, Eastbluff and Newport Center communities and is requesting City Council's approval to award the contract to Unique Performance Construction, Inc. RECOMMENDATION: a) Approve the project drawings and specifications; b) Award Contract No. 6304 to Unique Performance Construction, Inc. for the Total Bid Price of $483,425.00, and authorize the Mayor and the City Clerk to execute the contract; c) Establish an amount of $49,000 (10%) to cover the cost of unforeseen work not included in the original contract; and d) Approve Budget Amendment No. 16BA-015, transferring $50,000.00 in project savings from Account No. 01001927-980000-15R04 (2014-2015 Citywide Slurry Seal Program) to Account No. 01001927-980000-16E11 (Concrete Pavement Replacement). 13-1 Annual Concrete Replacement Program - Award of Contract No. 6304 November 24, 2015 Page 2 FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this recommendation. It will be expensed to the general fund account in the Public Works Department, 16R11 - Construct -010 -Unassigned; 01001927-980000-16R11. Proposed uses are as follows: Vendor Purpose Amount Unique Performance Construction, Inc. Construction Contract $ 483,425.00 Unique Performance Construction, Inc. Construction Contingency $ 49,000.00 GMU Geotechnical, Inc. Geotechnical Services $ 6,000.00 Various Printing & Incidentals $ 1,000.00 Total: $ 539,425.00 DISCUSSION: At 10:30 a.m. on November 5, 2015, the City Clerk opened and read the following bids for this project: Low Unique Performance Construction, 2nd CT&T Concrete Paving, Inc. 3rd Grigolla & Sons Construction Co., 4th Vido Samarzich, Inc. 5th C.S. Legacy Construction, Inc. 6th All American Asphalt TOTAL BID AMOUNT Inc. $483,425.00 $522,246.00 Inc. $524,850.00 $578,780.00 $664,731.00 $677,677.00 The low bid amount is three (3) percent below the Engineer's Estimate of $500,000. The low bidder, Unique Performance Construction, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. The work necessary to complete this contract consists of existing sidewalk, curb and gutter replacement; curb access ramps; driveways; pruning tree roots; and removal and replacement of trees per City standards within the John Wayne Airport Area, Eastbluff and Newport Center communities. Pursuant to the Contract Specifications, the Contractor will have eighty-five (85) consecutive working days to complete the work. 13-2 Annual Concrete Replacement Program - Award of Contract No. 6304 November 24, 2015 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) (minor alteration of existing public street with negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 13-3 /_1if_[91:ILy, l4ki III r_1 AIRPORT AREA CONCRETE PAVEMENT REPLACEMENT PROGRAM LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-6304 1 11/24/15 I EASTBLUFF& NEWPORT CENTER AREA CONCRETE PAVEMENT REPLACEMENT PROGRAM LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-6304 1 11/24/15 13-5 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2015-16 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AND X Transfer Budget Appropriations SOURCE: X from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 16BA-015 AMOUNT: $50,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the 2014-15 Citywide Slurry Seal Program project to the Concrete Pavement Replacement project to address various street concrete replacement work within John Wayne Airport area, Eastbluff and Newport Center. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Org Object Description EXPENDITURE APPROPRIATIONS Amount Debit Credit Automatic System Entry. Signed: Financia Approva : Finance ctor Date Signed: Adminis tive Approval: City Mana r Date Signed City Council Approval: City Clerk Date 13-6 Description Org Number 01001927 General Fund CIP - Street Object Number 980000 Capital Improvement Project Project Number 15R04 2014-15 Citywide Slurry Seal Program $50,000.00 Org Number 01001927 General Fund CIP - Street Object Number 980000 Capital Improvement Project Project Number 16E11 Concrete Pavement Replacement $50,000.00 Automatic System Entry. Signed: Financia Approva : Finance ctor Date Signed: Adminis tive Approval: City Mana r Date Signed City Council Approval: City Clerk Date 13-6