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Project Concept Approval for the Replacement of the Corona del Mar Fire Station No. 5 <br />and Branch Library <br />November 24, 2015 <br />Page 2 <br />shows a proposed pricing of $6,757,500.00. If the Project is awarded at the larger <br />scope (10,000 SF), then the FFP will be amended based on that scope, and the figure <br />of $8,000,000.00 assigned versus $6,757,500.00. It is too early to determine if this <br />change will result in a significant change to the overall schedule of other facilities <br />projects in the FFP, given that the FFP is based on timing a flow of various projected <br />expenses and revenues over multiple years. <br />DISCUSSION: <br />On March 24, 2015, a professional services agreement was awarded to WLC Architects <br />to prepare the preliminary and final design for the replacement of the existing Corona <br />del Mar Fire Station No. 5 and the Corona del Mar Branch Library. The Public Works <br />Department, Library Services Department, and Fire Department worked closely together <br />to develop a comprehensive outreach program to gather input from the community and <br />various users of the buildings. Staff worked closely with the Library Board of Trustees, <br />Library and Fire Department staff, and also developed and conducted several working <br />group meetings with user groups such as the Friends of the CdM Library to work <br />through interior and exterior design concepts. <br />Extensive public outreach and involvement was commenced and the signature outreach <br />event was held on September 14, 2015 at Sherman Gardens with the generous <br />assistance of the Corona del Mar Residents Association. A brief summary of the <br />community outreach efforts and public presentations are listed below: <br />➢ April 20, 2015 - Library Board of Trustees meeting and presentation <br />➢ May 18, 2015 - Library Board of Trustees meeting and presentation <br />➢ June 15, 2015 - Library Board of Trustees meeting and presentation at the CdM <br />Branch <br />➢ July 20, 2015 - Library Board of Trustees meeting and presentation <br />➢ August 15, 2015 — Library Board of Trustees meeting and update <br />➢ September 14, 2015 Community Meeting at Sherman Gardens <br />➢ September 21, 2015 - Library Board of Trustees meeting and presentation of <br />options and renderings <br />➢ October 19, 2015 - Library Board of Trustees Meeting and presentation <br />➢ November 16, 2015 — Library Board of Trustees Meeting and selection of options <br />WLC Architects, Public Works, Library and Fire staff (The Design Team) worked closely <br />to generate several different layouts for consideration. The D -series options began <br />receiving the most favorable responses from the Board and the community. The Design <br />Team also developed several exterior architectural rendering concepts, with an <br />emphasis of incorporating a balanced neighborhood architectural theme into the <br />23-2 <br />