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PO CITY OF <br />z NEWPORT BEACH <br />Cq G�p� P <br />City Council Staff Report <br />November 24, 2015 <br />Agenda Item No. 26 <br />TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL <br />FROM: Mike Pisani, Municipal Operations Director — General Services 949- <br />644-3055, mpisani@newportbeachca.gov <br />PREPARED BY: Rachell Wilfert, Management Specialist <br />PHONE: 949-644-3011 <br />TITLE: Landscape Maintenance Agreement for Parks and Facilities <br />ABSTRACT: <br />The City's current landscape contractor for parks and facilities advised the City that, due <br />to increasing costs of minimum wage and other factors, they cannot honor the terms of <br />their current agreement at the existing prices. The City prepared a Request for <br />Proposals for the Landscape Maintenances Services at Park and Facilities. Following <br />the RFP process, a new contractor was selected and an agreement is presented for <br />approval. <br />RECOMMENDATION: <br />a) Approve and authorize the Mayor and City Clerk to execute the Maintenance <br />Agreement with Mariposa Landscapes, Inc. for Landscape Maintenance of City <br />Parks and Facilities for an amount not to exceed $1,975,000 per year; and <br />b) Approve Budget Amendment No. 16BA-014, appropriating an additional $165,397 <br />into the FY 15-16 Parks Division budget. <br />FUNDING REQUIREMENTS: <br />The Budget Amendment records and appropriates $165,397 in increased expenditure <br />appropriations. The purchase will be expensed to the Contract Services — Parks and <br />Facilities account in the Municipal Operations Department, 0109031-811020. <br />DISCUSSION: <br />The Municipal Operations Department administers two major agreements for landscape <br />maintenance. One includes the medians and roadside areas throughout the City and <br />Newport Coast facilities and landscape. The second agreement is for the citywide <br />26-1 <br />