26 - Landscape Maintenance Agreement for Parks and Facilities

PO CITY OF z NEWPORT BEACH Cq G�p� P City Council Staff Report November 24, 2015 Agenda Item No. 26 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Mike Pisani, Municipal Operations Director — General Services 949- 644-3055, mpisani@newportbeachca.gov PREPARED BY: Rachell Wilfert, Management Specialist PHONE: 949-644-3011 TITLE: Landscape Maintenance Agreement for Parks and Facilities ABSTRACT: The City's current landscape contractor for parks and facilities advised the City that, due to increasing costs of minimum wage and other factors, they cannot honor the terms of their current agreement at the existing prices. The City prepared a Request for Proposals for the Landscape Maintenances Services at Park and Facilities. Following the RFP process, a new contractor was selected and an agreement is presented for approval. RECOMMENDATION: a) Approve and authorize the Mayor and City Clerk to execute the Maintenance Agreement with Mariposa Landscapes, Inc. for Landscape Maintenance of City Parks and Facilities for an amount not to exceed $1,975,000 per year; and b) Approve Budget Amendment No. 16BA-014, appropriating an additional $165,397 into the FY 15-16 Parks Division budget. FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $165,397 in increased expenditure appropriations. The purchase will be expensed to the Contract Services — Parks and Facilities account in the Municipal Operations Department, 0109031-811020. DISCUSSION: The Municipal Operations Department administers two major agreements for landscape maintenance. One includes the medians and roadside areas throughout the City and Newport Coast facilities and landscape. The second agreement is for the citywide 26-1