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��W PoRT CITY OF <br />=s NEWPORT BEACH <br />c'qtiFogP <br />City Council Staff Report <br />November 24, 2015 <br />Agenda Item No. 27 <br />TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL <br />FROM: Aaron C. Harp, City Attorney - 949-644-3131 <br />aharp@newportbeachca.gov <br />PREPARED BY: Michael Torres, Assistant City Attorney <br />TITLE: Professional Services Agreement—Civic Center Audit <br />ABSTRACT: <br />At the June 16, 2015 meeting, the City Council directed the City Attorney's Office to hire <br />an independent outside manager to oversee an audit of the Civic Center Project. The <br />City Council further directed our office to assist the independent outside manager to <br />issue a request for qualifications (RFQ) and contract with an outside audit firm to <br />conduct the actual audit work. Pursuant to the City Council's direction, our office issued <br />an RFQ for an independent outside manager, conducted interviews, and entered into a <br />professional services agreement with Allyson M. Gipson of Harris & Associates, Inc. <br />Our office assisted Ms. Gipson with issuing a second RFQ for an audit firm, and <br />conducting interviews, which now results in a recommendation by Ms. Gipson to <br />contract with RW Block Consulting, Inc. to conduct an audit of the Civic Center Project. <br />RECOMMENDATIONS: <br />a) Authorize the Mayor and City Clerk to execute the professional services <br />agreement with RW Block Consulting, Inc. <br />b) Approve Budget Amendment No. 16BA-_, to increase expenditure <br />appropriations by $612,920 from the General Fund unappropriated fund balance to the <br />City Council's budget for professional and technical services, 01005005-811008. <br />FUNDING REQUIREMENTS: <br />The Civic Center Audit is proposed to be completed in two phases; the first phase <br />consists of a general overview of the project and, if needed, the second phase involves <br />a more detailed review of certain project aspects. The first phase is proposed with a not <br />to exceed cost of $110,000 and the second phase, if needed, is proposed with a not to <br />exceed cost of $450,000. The combined cost for the two phases of audit work <br />performed by RW Block Consulting, Inc. is proposed to not exceed cost $560,000. <br />27-1 <br />