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Home My WebLink About17 - Revised City Manager Job DescriptionCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 17 May 26, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau(a)city.newport- beach.ca.us Human Resources Department Terri L. Cassidy, Human Resources Director 949/644 -3300 or tcassidy(a ) citv.newport- beach.ca.us SUBJECT: City Council Consideration of a Revised City Manager Job Description ISSUE: Does the City Council concur that the job description being proposed by the City Manager ad hoc Recruitment Committee reflects the duties of the Newport Beach City Manager's position? RECOMMENDATION: Review proposed job description and make any modifications necessary. Approve a job description to be utilized during the recruitment process for a new City Manager. DISCUSSION: Background: The City Manager is retiring on or about September 15' de ending upon the date a new City Manager is hired and reports to work. At the May 12h City Council meeting, Council authorized hiring the executive recruitment firm of Teri Black & Company to conduct the search. One of the important informational documents prospective applicants may want to review will be the job description for the position. This, along with the recruitment brochure, are important components to applicants gaining a better understanding of the community and of the Council's desire for its Chief Executive Officer and the goals it has for the organization. The City Charter contains some requirements that have been incorporated into the job description, but other general information offers a sense of the position's scope. The job description has not been reviewed by a City Council for the past 10 years and the City Manager ad hoc Committee felt it needed to be updated for this recruitment. City Council Consideration of a Revised City Manager Job Description May 26, 2009 Page 2 Teri Black will be working with the ad hoc Committee and the full City Council in developing more specific requirements for the nature of experience, background and specific skills necessary to be a successful City Manager in Newport Beach. That information will be contained in a City Manager recruitment brochure to assist potential candidates in determining their interest and whether they believe they are a good match for the position. It will also assist in advertising and making contact with candidates who may not be actively looking, but might become interested once they review the promotional literature. Attached are both the current job description and the proposed job description. The ad hoc Committee seeks Council discussion and consensus on the final wording of the job description so it can be utilized when the recruitment process begins in June. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: HOMER L. 19LUDAU City Manager Attachment J64l u a,�� Terri Cassidy Director, Human Resources CURRENT CITY MANAGER CITY OF NEWPORT BEACH DEFINITION: Responsible for the administrative branch of the City government and provides professional non - partisan administration within the framework of law and policy as set by the City Council; serves the City Council, carries out their dictates and keeps them informed on all important phases of City activities; responsible for appointment and effective coordination of the tasks of all department heads and is also responsible for enforcement of the laws of the state pertaining to the isions of the Charter and ordinances of the City. SUPERVISION RECEIVED AND EXERCISED: department heads, except the City Clerk and[' Manager's immediate staff. EXAMPLES OF ESSENTIAL DUTIES: following: ision to all to the City , but are not limited to, the • Keep the Council informed,. on = If signifidgM matters relative to services and activities of the City; advise Cdu)acil on the most appropriate organizational structure for Citv services:x >, • Exercise general'su;pervisipn over public facilities and properties; • Provide leadership for civic movements when so authorized by the City Council; • Exercise control dyer, aft administrative office and departments of the City except those appointed.by the`City Council; • Appomt,,suspend or remove, subject to provisions of the Charter, all department heads underx his supervision; prepare the annual budget for Council consideration and administer it after adoption; I • Assume general responsibility for public relations of the City and assure that all franchises, permits and contracts granted by the City are faithfully observed. • Perform related duties as assigned. City Manager QUALIFICATIONS: Knowledge of: Ability to: Deal with a wide variety of people in an effective Provide direction to a large municipal organizatic Make public appearances and prepare and deliv Analyze a wide range of complex issues ant Work effectively with higher levels of g'overnmen t Master complex financial matsers, r �w. Maintain respect of others "'� This position my City of Newport Beach and written reports; hours as needed. Exoerience nd Tinrk y; ombnation of experience and training that would likely provide the re e d kna k ge and abilities is qualifying. A typical way to obtainthe knowledge rl, abilities would be: Experience: Eight years in the city management field with at least three as City iVtAnager inj,;another city and the remaining as Assistant City Manager or Admtnistrete Assistant. A graduate degree with major course work in public ion. GED Level 5. License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver's license. DRAFT CITY MANAGER CITY OF NEWPORT BEACH DEFINITION: In accordance with the Council- Manager form of government specified in the City Charter, the City Manager is the chief administrative officer, responsible for the proper administration of all affairs of the City. Principal duties and responsibilities include: cost - effective fulfillment of City services consistent with the City's Charter and adopted General Plan; administration of all aspects of the City „ staff organization and succession planning; timely and cost effective execution of established key priorities of the City; maintenance of a strong City financial position and balanced annual budget; assurance of very high levels of public safety and compliance`witfi the laws of the State of California and ordinances and regulations of the.-City; and suoh other duties as determined from time to time by the City Council serves at the pleasure of, the City Council in' Attorney and City Clerk. Provides direct supery City Clerk and the City Attorney, and to ,the City following: • City Services Als,sure esseoYial City effective manner;i nsistent ;wtth bst. reports directly to, and Council appotrrted City ment heads, except the diate staff. are not limited to, the are performed in a timely, cost - expectations of the City Council, • htcial Management 'Maintain a strong financial condition of the City, iftPfi. ding reserves O- nsistent`, ith City policies, as well as preservation of City asset Formulate AR,propose the City's annual budget for Council approval, and aassure compliance';.with the adopted budget. Adopt and maintain a budget system based on attainment of prioritized City services and allocation of City resources m accordance with those priorities; Capital Improvements: Assure on -time, on- budget execution of the City's • Capital Improvement Program; • Key Priorities: Execute the City's key priorities, as established from time to time by the City Council, in a timely and cost effective manner; • Performance Measurement: Establish and maintain a cost - efficient and relevant performance measurement system for all City departments and the City as a whole, to assure a culture of continuous improvement; City Manager City of Newport Beach • Organizational Management: Determine the organizational structure for City staff, and assure effective administration of all aspects of it, including succession planning. Maintain good inter - departmental relations and support for the City Attorney and City Clerk. Assure that the City's technological infrastructure is appropriate to support the on -going needs of the City; • Employee Associations: Assure proper negotiation and administration of employee association agreements; • Community Relations: Assure execution of an effective community relations and public information effort for the City, serve as a principal City spokesperson, and as directed by Council, provide leadership foY crv11 -XI vements; • Council Support: Provide appropriate and assure that Council as a whole is r developments in a timely, relevant 4i Council consideration ordinances, acti deemed necessary for the benefit of the • Resident Support: Assure thtall re in a courteous, constructive, 66hsisf64 • Inter- Governmental : Relations:, relationships and leadership to difl interests with othbrjurisdio ions; Emergency Operations Serves as Emergency0petations'Cente sass l v • Perform related dutiesas ass! ed. for individu4%,,CF quncil Members, of all importanf`Crty matters and plete, manner. Recommend for nth s and the like which are ring City functions are performed etd respectful manner; 3 inter - governmental and defend the City's of emergency services when the • Creativity Tro Adtive receptivity to identification and implementation of innovative orjarifzational and operational solutions to difficult problems. "Outside the box" thinking. Willingness to take reasonable risks in this regard. • Leadership: Consistent demonstration of a calm and steady demeanor in the face of crisis, combined with tough- minded tenacity to achieve established objectives. Leads through example wherever possible, as opposed to mandate. Maintains the organization's respect and support, while challenging for ever - higher levels of performance. Forward thinking and planful. Able to juggle multiple, competing high priority tasks simultaneously. City Manager City of Newport Beach • Presentation: Maintains a professional demeanor and comportment. Articulate, clear and concise in all communications. Inspires confidence, especially in public settings • Attitude: Constructive and consensual approach to problem solving. Respectful to the public, superiors, peers and subordinates. Avoids defensiveness and argumentativeness to the greatest possible extent. • Integrity: Guided by serving the best interests of thei `City and its residents. Meets commitments to others. Communicates in a truthful and unambiguous manner, accompanied by actions that are consisteri'U' rith words. Demonstrates objectivity and consistency, and strictly avoids conflicts of interest, political involvement or favoritism, or the appearance.of such. • Judgment: Consistent success in goals, not necessarily the most f taking, and assurance of staying boundaries when challenged to do QUALIFICATIONS Experience: Minimum 10 ye"i"."r, least 5 years at the level of AssiS with a California Gtty a2Jeast roug Experience yvith oastal 6risdictic may con siddKbandidates �nt#h any or private, thiatAlemonstrat s capa the best path tc path. Avoidance dablrst71ed legal, long term ssive risk ind moral clPel management experience, with at y (vlar? ger Or 'City Manager, preferably size a complexity of Newport Beach. preferred. However, the City Council cation of training and experience, public perform the job. coursework in public administration or an ra of Acttietemeni A demonstrated track record of success in managing municipal of izatiorts solving complex problems and adding public value jCity and its 60sidents. Reside» By WCharter, must be a full time resident of Newport Beach, or willing to rext'o., to the City for full time residency within 90 days. h *y Documentation Required: Must have a valid California driver's license Contract At -Will Employment Approved by City Council 05126112009