HomeMy WebLinkAbout(2017, 08/08) - B-17 - AmendedB-17
PARKS. FACILITIES. AND RECREATION PROGRAM DONATIONS
Purpose
The City Council recognizes the need to promote community involvement and active
participation in quality of life components throughout the community, and the need to
establish a fair, equitable, and uniform procedure for which gifts may be donated to the
City. This policy establishes criteria for donations to assure area compatibility,
attractiveness, usefulness, and the capability to be maintained. Each donation considered
for inclusion in the City park public improvement and street system will be subject to
established limitations and guidelines for the particular area.
Policy
A. Acceptance of donations of cash or tangible items
1. Based on the value of the donation, appropriate City staff will review the
acceptability of any donation and determine if the benefits to be derived
warrant acceptance of the donation.
2. Criteria for evaluation includes consideration of any immediate or initial
expenditure required in order to accept the donation, the potential and
extent of the City's obligation to maintain the donation, and the community
benefit to be derived from the donation.
3. The cost of a tangible donation shall include a 10% maintenance fee paid
for in full by the donor. This maintenance fee is in addition to any other
fees or charges.
B. kpes of Donations
Donations may be received in the form of cash, real, or personal property.
Restricted donations are those donations that the donor specifies for a particular
City location or purpose. Unrestricted donations are those donations that are
given to the City for unspecified use.
1. Cash Gifts
a. Donation of cash or items valued at or below the amount set in City
Council Policy F-3 may be accepted by the City Manager. However,
any donation considered a park facility improvement that would
result in an installation of a permanent fixture in the parks must be
in compliance with subsection 4 of this policy, Park, Public
Improvement, and Street Amenities.
1
B-17
b. Donations above the amount set in City Council Policy F-3 for the
City Manager may be accepted by the Parks, Beaches and Recreation
Commission.
C. Gifts of funds may be designated for restricted or unrestricted use.
Gifts of cash or items that have a restriction must first be approved
by the City Council.
d. Gifts of funds accepted by the City imply no other obligation besides
using donated funds for the specified purpose.
2. Trees
Tree donations add beauty to City parks and facilities. Trees may be
donated and installed at parks and parkway locations recommended by the
Municipal Operations Director and approved by the Parks, Beaches and
Recreation Commission. The minimum size of tree donations must be 36"
boxed containers unless waived by the Commission. Tree donations are
limited to specific species listed on the Parkway Tree Designation List
and/or matching the landscape in park locations.
3. Benches
Bench donations may be donated and installed in different areas of
placement including parks, streets, along the beachfront, within villages,
commercial districts, neighborhoods, on a specific island, etc. The Parks,
Beaches, and Recreation Commission, with the assistance of Municipal
Operations staff, shall designate the type, style, design, and placement of
City -owned benches on City property.
a. An inventory of designated benches and available bench locations
will be maintained in the City Donation Catalog.
b. Donation requests must be submitted to the Municipal Operations
Department and meet the following requirements:
Bench donations along a city street, beachfront or other public
right of way will require the approval of the Municipal
Operations Director.
ii. Bench donations within a commercial district will require
notification of, and an endorsement from, the local business
association, if applicable.
2
B-17
iii. Bench donations for parks and facilities within a residential
community will require notification of residents and an
established homeowners association or common interest
development, when applicable, within 300 feet of placement.
4. Park, Public Improvement, and Street Amenities
Other amenities such as drinking fountains, tables, and other equipment
that will improve public places in parks, in and/or around public
buildings, streets, walkways, and trails may be donated to the City.
a. Other amenities that may be donated will be identified in the City
Donation Catalog.
b. Donation of public amenities valued at or below the amount set forth
in City Council Policy F-3 may be accepted by the City Manager.
C. Donation of public amenities valued at the amount set forth in City
Council Policy F-3 and above may be accepted or declined by the
Parks, Beaches and Recreation Commission.
d. Donations to be installed on public sidewalks shall meet the criteria
described in Policy L-15 Encroachments on Public Sidewalks and
approved by the Public Works Director and Municipal Operations
Director.
C. Naming Rights
Donors may receive naming rights on capital improvement projects for which
any donation matches or exceeds 75% of the total budgeted cost for the area
benefiting from the donation. All such donations will be submitted to the City
Council for acceptance of the donation and the name to be applied to the project
in keeping with City Council Policy B-9 — Naming of City Parks & Facilities.
D. Sponsorships
Special Events are recognized as fundraising activities. Where donations or
sponsorship of a special event will require some form of recognition, and, in order
to provide recreational opportunities, corporate or organizational sponsors may
be recognized by use of logos and name on event banners and signage. Signs and
literature at all such special events would be at the discretion of the appropriate
Department Director. The size, scale and location of corporate logos and names
should not dominate the event facilities or area. Corporate logos and/or names
should not be displayed in a manner that would, in any way, suggest the
3
B-17
endorsement of the Department or the City. All signs must comply with the City's
existing sign code and Council Policies B-3 and B-8.
E. Right to Decline
The City of Newport Beach reserves the right to decline any donation if, upon
review, acceptance of the donation is determined to be not in the best interest of
the City.
F. Special Privileges
Making a donation or co -sponsoring a special event does not entitle a
sponsor/ donor to any special privileges other than those stated in this policy such
as recognition, plaques or displays at events, unless otherwise agreed upon and
approved by the Department Director or the City Council when appropriate.
G. Reserved
H. Acknowledgements
1. Letter of acceptance of donation will be sent to donor.
2. In some cases, recognition of donations may be given at Commission or
Council Meetings.
3. Plaques are reserved for donations meeting the following criteria:
a. Donors providing donations valued at $1,000 to less than $4,000 may
elect to provide a dedicatory plaque not exceeding 2" x 6" with a
name designated by the donor preceded by one of the following:
"Donated by", "Donated for", "In recognition of", "In Loving
Memory" or "In Memory of".
b. Donors providing donations valued at $4,000 or greater may elect to
provide a dedicatory plaque not exceeding 5"x7" with name, date and
dedication wording not exceeding 25 words. Plaque content must be
approved by the Parks, Beaches & Recreation Commission.
C. Donors providing donations valued at least $1,000 that recognize
individuals or organizations that have provided distinguished long
term and/or significant service to the City may include a dedicatory
plaque not exceeding 5"x7' with name, date and dedication wording
not exceeding 25 words. Individuals can include City employees
with 25 or more years of distinguished service, as determined by the
PB&R Commission.
11
B-17
d. Plaques are at the expense of the donor, the City will assume
ownership and maintenance of the donated item and plaque
however, the City does not assume replacement costs due to
vandalism or theft. Plaques will remain on a donated item during
its useful life. The City reserves the right to remove and/or relocate
the donated item.
e. Plaque information will be entered on the Gift Donation Catalog
application form and ordered by the City.
History
Adopted I-15 - 7-22-1991 ("Park Improvement Donation')
Amended I-15 -1-24-1994 (changed to G-5)
Amended G-5 - 6-27-1994
Amended G-5 - 6-24-1996
Adopted B-17 - 5-9-2006 ("Park, Facilities, & Recreation Donations", incorporation G-5)
Amended B-17 - 2-24-2009
Amended B-17 - 6-26-2012
Amended B-17 - 8-8-2017
5