HomeMy WebLinkAbout(2004, 04/13) - F-13 - AmendedF -13
DISTRIBUTION OF PUBLIC INFORMATION IN MUNICIPAL SERVICES
STATEMENTS AND BUSINESS LICENSE RENEWALS
PURPOSE
The purpose of this Policy is to establish guidelines for the distribution of written
materials with the Municipal Services Statement and Business License Tax Renewal
forms.
Periodically, material is distributed to residents through the Municipal Services
Statement and Business License Renewal form. This material shall be approved by the
Administrative Services Director using the guidelines below as criteria for approval.
Material not completely consistent with the guidelines below will not be distributed
with Municipal Services Statements or Business License Tax Renewal forms without
specific Council authorization. All costs associated with the inclusion of such material
must be paid by the department submitting the request for inclusion.
Mailing may include the following:
A. Notification of schedules or procedures affecting City services.
B. Information on the availability and scope of City services and facilities.
C. Information concerning the functions and responsibilities of City departments
and financial aspects of City operations.
D. Information on municipal projects or future programs where a reaction from the
community, business, or a neighborhood is desired.
E. Information on recommended courses of action to protect the public or property
from fire, theft, damage, and related hazards.
F. Other materials which are designed to keep the public informed on the activities
of its government.
Mailings shall not contain information of a commercial nature, or from commercial
entity.
With the approval of the City Manager, information from community based, non-
commercial organizations may be included in the Municipal Services Statement and
Business License Renewal. The primary purpose of any such material should be to
provide information of a public service nature. The material must not contain direct
solicitation for contributions or promotions of events whose primary purpose is fund
raising (such as $200 per plate dinners). However, announcements of other events are
generally appropriate, even if a nominal fee or "bake sale' type activity is an incidental
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part of the function. All costs associated with the inclusion of such material must be
paid by the non - commercial organization.
The Municipal Services Statement subscribers list shall not be made available for any
private or organizational use. The City Manager may authorize exceptions to this
restriction.
Adopted - December 9,1968
Amended - October 25,1977
Amended - May 13,1991
Amended - January 24,1994
Amended - February 27,1995
Corrected - February 26,1996
Amended - April 13, 2004
Formerly G -2
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