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J -3 <br />EMPLOYEE SUGGESTION PROGRAM (IDEA) <br />PURPOSE: <br />To establish a method for employees to submit suggestions on improving City business <br />practices. The objective of the program is to achieve efficiencies in City operations by <br />providing employees an opportunity and incentive to contribute their ideas. Ideas <br />resulting in measurable cost savings, increased efficiency or increased revenue to the <br />City will be given priority. The program shall be entitled Ideas Developed through <br />Employee Awareness (IDEA). <br />POLICY: <br />Organizational Structure - A review board shall be established to review each idea <br />submitted. The review board shall be made up of seven members appointed by the <br />City Manager. The City Manager shall also designate one of the review board <br />members to serve as the IDEA coordinator. Each member shall have one vote. A <br />simple majority of members present shall required for approval of all matters before <br />the review board. <br />Submittal and Review Procedure - Employee suggestions must be submitted to the <br />IDEA coordinator on the approved IDEA form. Forms may be submitted directly to <br />the IDEA coordinator and do not have to go through the department chain of <br />command. Forms may be obtained from any department director's secretary or from <br />the Personnel Department. All ideas will be acknowledged upon receipt by the <br />coordinator. The coordinator shall then forward a copy of the IDEA form to the <br />appropriate department(s) for evaluation. It will be the responsibility of that <br />department to assign one or more technically qualified individuals to investigate each <br />submitted idea. After review by the affected department(s), a written response signed <br />by the department director shall be returned to the IDEA coordinator with a <br />recommendation to adopt, reject or defer implementation. On ideas recommended for <br />adoption, the affected department(s) shall verify the projected cost or operational <br />benefit to the City and prepare a summary for presentation to the review board for <br />evaluation. The review board will make a determination to adopt reject or defer the <br />matter for further investigation.